Academics Front Desk Office Assistant

EXPIRED

Job Details

Description

The Front Desk Assistant will be responsible for welcoming student-athletes and visitors, perform day-to-day administrative tasks, direct incoming calls, and may also be handle basic inquiries and sort mail.This position also works during academic and semester breaks.

Responsibilities of all Positions at Kansas Athletics:

1. Adhere to University, Big 12 Conference, Kansas Athletics and NCAA policies and procedures.

2. Maintain knowledge of departmental activities, sports schedules and procedures.

3. Foster cooperative working relationships with immediate supervisor and staff members who work within or outside his/her work unit.

4. Support the athletics departmental goals and philosophies as described by the Director of Athletics, and work to achieve and uphold the department’s mission statement and core values.

5. Maintain a positive attitude toward performing job duties and working with other staff members.

6. Exhibit professional decorum at all times while representing Kansas Athletics, including routine events and meetings that occur outside of the office and on the road.

7. Maintain the confidentiality of all information obtained while an employee of Kansas Athletics including all private, confidential, or sensitive information and ensuring compliance with FERPA, HIPAA, and other applicable regulations.

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Job Details

Description

The Front Desk Assistant will be responsible for welcoming student-athletes and visitors, perform day-to-day administrative tasks, direct incoming calls, and may also be handle basic inquiries and sort mail.This position also works during academic and semester breaks.

Responsibilities of all Positions at Kansas Athletics:

1. Adhere to University, Big 12 Conference, Kansas Athletics and NCAA policies and procedures.

2. Maintain knowledge of departmental activities, sports schedules and procedures.

3. Foster cooperative working relationships with immediate supervisor and staff members who work within or outside his/her work unit.

4. Support the athletics departmental goals and philosophies as described by the Director of Athletics, and work to achieve and uphold the department’s mission statement and core values.

5. Maintain a positive attitude toward performing job duties and working with other staff members.

6. Exhibit professional decorum at all times while representing Kansas Athletics, including routine events and meetings that occur outside of the office and on the road.

7. Maintain the confidentiality of all information obtained while an employee of Kansas Athletics including all private, confidential, or sensitive information and ensuring compliance with FERPA, HIPAA, and other applicable regulations.

Duties and Responsibilities of the Position:

1. Provide excellent customer service to all customers who enter the Academic hallway and area (student-athletes, parents, staff, visitors, etc.);

2. Assist with the Academic hallway general reception duties, including attention to walk-in traffic, phone calls, email, etc.;

3. Open and secure all tutoring spaces, and maintain a proper learning atmosphere by maintaining clean and tidy workspaces;

4. Assist the student-athletes with the laptop checkout process, and basic computer and printer questions or needs;

5. Maintain confidentiality with the Academic office and student-athlete related issues;

6. Performs other tasks as assigned by the Administrative Assistant or Associate Athletic Director of Student Athlete Support Services.

Required Qualifications:
• High School Diploma or GED equivalent;
• 1-2 years professional working experience in an office setting;
• Demonstrated proficiency using the Microsoft Office suite (Excel, Word, etc.);
• Demonstrated excellent verbal and written communication skills;
• Demonstrated initiative, attention to detail and follow-through;
• Ability to effectively communicate with people in a pleasant and professional manner and demonstrate professional phone etiquette;
• Ability and willingness to work occasional evenings as needed;
• Ability and willingness to work during the academic and semester breaks as needed.

Preferred Qualifications:
• Bachelor’s Degree from an accredited college or university;
• Experience working within a college population.

Compensation:

This is a part-time, non-benefits eligible position. Hourly rate will be $14/hour.

Work Environment
This job operates in a professional office. This role routinely uses standard office equipment such as laptop computers and various digital devices, including, but not limited to: cell phone, printer, copy machine, and other related devices. This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position may require frequent bending, moving, lifting, and carrying material weighing up to 25 pounds; standing up to eight hours each day; and working in all weather conditions.

Travel
There is no travel for this position.

Hours of Work
This is a part-time, non-benefits eligible position. Days and hours of work will vary based on the needs of the position. Early morning, evening and weekend work maybe required. Maximum number of hours worked per week will not exceed 20 hours, with an average of 15-18 hours at most.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Kansas Athletics, Inc.

Kansas Athletics, Inc. is a not for profit corporation which was organized in 1925 to foster development of intercollegiate athletics in conjunction with the educational activities of the University of Kansas. Kansas Athletics operates the varsity intercollegiate athletic programs (18 men's and women's intercollegiate teams) of the University of Kansas in facilities owned by the State of Kansas. A major comprehensive research and teaching university with an enrollment of approximately 27,000, the University provides outstanding excellence in education and research. Kansas Athletics is an Equal Opportunity Employer.

Compensation:

This is a part-time, non-benefits eligible position. Hourly rate ranges from $11-13/hour and will be determined by the hiring managers discretion.

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