Administrative Specialist I
EXPIRED
Posted Date: Aug 30, 2024
Expired Date: Sep 17, 2024QUALIFICATION
-
Salary Expectation
$20.33-$25.87/hr -
Years of Experience
5+ Years -
Work Type
Full-time
ABOUT PROGRAM
SPORTS/DEPARTMENT
Posting Details
Posting Details
Job
041258
Department Code
34200-7030
Department
Athletics
Job Title
Posting Details
Posting Details
Job
041258
Department Code
34200-7030
Department
Athletics
Job Title
Administrative Specialist I
Location
Syracuse, NY
Pay Range
$20.33 - $25.87 per hour
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
S4
FLSA Status
Non-exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs. Evening and weekend hours maybe required.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
This position provides administrative support to four Deputy Athletic Directors and maintains several business processes. The responsibilities require good judgement, confidentiality, and attention to detail. This position works collaboratively with all areas of the department and serves as the liaison with many broader University areas.
Education and Experience
Bachelor’s degree required.
Five (5) plus years of experience.
Skills and Knowledge
Expertise in Microsoft Office – Excel, Word, Outlook, PowerPoint.
Outstanding written and oral communication skills.
Understanding of contract language.
Excellent organizational skills.
Ability to multi-task and meet deadlines.
Outstanding discernment/judgment capabilities.
Responsibilities
Assist Sr. Deputy AD/Chief of Staff with Football sport operations. This includes oversight of seasonal charter manifests and guest travel approval, distribution of communications and general information for away games, serve as liaison with the Car Dealers for travel with team(s) and with the Dome Ticket Office for game tickets and parking, and assist with post-season travel to bowl games.
Facilitate contract approval process for the Athletic Department and maintain a detailed log of all contract activity.
Liaison between Athletics Staff and various contract approvers (Compliance, University Counsel, Risk Management, Comptroller, Information Technology Services, Purchasing). Request insurance certificates as necessary.
Ensure all fully executed contracts are retained and organized per departmental and University requirements.
Assist Sr. Deputy AD/Chief of Staff with dedicated administrative support related to Olympic Sport oversight and University-wide Committees, Task Forces, etc.
Assist with review of Athletic Department Conflict of Interest Survey and follow-up communications as required.
Consolidate Trade Agreements and communicate to Disbursements for the annual creation and distribution of 1099s.
Coordinate scheduling of Title IX meetings for the Title IX Office with coaching staffs and teams.
Reserve meeting rooms, ensure proper technology is in the room, schedule IT assistance for the Title IX staff.
Prepare and execute game guarantee agreements for all sports. Maintain a log of all related game dates.
Maintain schedules and coordinate meetings.
Complete credit card reconciliations.
Filing, communications, travel arrangements, etc.
Assist with annual bus and air charter
RFP
process. Receive, review and consolidate all bids and serve as the primary liaison with potential charter vendors.
Prepare and submit purchase requisitions and the required backup, in the appropriate timeframe, to the Associate AD/
CFO
.
Provide administrative assistance to other Executive leadership as required.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link
https://www.sujobopps.com/postings/10...
Job Posting Date
08/29/2024
Application Deadline
Full Consideration By
Job Category
Staff
Message to Applicants
Applicant Documents
Required Documents 1. Resume/CV 2. Cover Letter Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
* How did you first find out about this position?
- sujobopps.com (Syracuse University Online Employment website)
- Syracuse University HR Recruiter
- Virtual Career Fair (via NYS Department of Labor)
- SUNY EOC (Equal Opportunity Center)
- Women’s Opportunity Center
- Jubilee Homes
- Syracuse Northeast Community Center
- Interfaith Works
- JobPlus
- Syracuse.com
- Chronicle of Higher Education
- HigherEdJobs.com
- HERC (HERC Higher Ed Recruitment Consortium)
- InsideHigherEd.com
- Indeed.com
- DiverseEducation.com (Diverse Issues in Higher Education website)
- LinkedIn Job Posting
- Job Fair
- Search Firm
- Referred by an SU Employee
- Other
(Open Ended Question)
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