Assistant Athletic Director for Business Operations
EXPIRED
Posted Date: Jan 07, 2025
Expired Date: Jan 22, 2025QUALIFICATION
-
Salary Expectation
Unknown -
Years of Experience
4+ Years -
Work Type
Full-time
ABOUT PROGRAM
SPORTS/DEPARTMENT
Position Information
General Information
Position Number
000174
Vacancy Open to
All Candidates
Working Title
Assistant Athletic Director for Business Operations
Position Designation
Position Information
General Information
Position Number
000174
Vacancy Open to
All Candidates
Working Title
Assistant Athletic Director for Business Operations
Position Designation
EHRA Non-Faculty
Employment Type
Permanent - Full-time
Months per Year
12
Work Schedule
Monday – Friday during normal business hours (8:00 am – 5:00 pm), nights and weekends as needed
Hours per week
40
FLSA Status
Exempt
Division
Athletics
Department
Athletics (Adm)
Work Location
Barnhardt Student Activity Center
Salary Range
Primary Purpose of Department
The mission of the Athletic Department at the University of North Carolina at Charlotte is to operate within the perspective of the overall educational programs. With a balanced program that supports equitable opportunities for all students and staff, the department promotes a total person concept that provides its student-athletes with the necessary tools to be successful in academic, athletic and social settings. The Department of Athletic supports the highest ethical standards of the University, the
NCAA
and Conference Affiliation.
Primary Purpose of Position
Reporting to the Sr. Associate Athletic Director for Business Operations/
CFO
, the Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Charlotte Athletics Business Office. The Assistant Athletic Director for Business Operations must possess advanced troubleshooting skills as well as demonstrate a commitment to customer service and continuous improvement. Work must be done independently, with a strong attention to detail, to manage multiple projects and meet department deadlines.
Summary of Position Responsibilities
Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office.
Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows.
Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting.
Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions.
Department liaison with third-party travel agency (Shorts Travel).
Oversee all revenue accounting for the athletics department.
Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately.
Prepare monthly budget reports for distribution to coaches, staff, and senior leadership.
Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches.
Assist with the preparation of
EADA
/
NCAA
AUP
reports
Assist with capital projects’ financial tracking.
Complete financial reconciliations with third-party vendors and hosted events as necessary.
Act as best practice leader and addresses policy and process questions on
UNC
Charlotte,
UNC
System, North Carolina state and Athletics Department guidelines.
Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the
UNC
System and
UNC
Charlotte Financial Services.
Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed.
Maintains and updates Athletics Business Office policy and procedure manual as required.
Works with internal and external parties to ensure contracts are executed and managed in accordance with
UNC
Charlotte,
UNC
System, and North Carolina state regulations.
Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate.
Oversee the payment and processing of game contracts.
Minimum Education/Experience
Bachelor’s degree in business, finance, accounting, sport management, or a related field.
4-6 years of experience in accounting, business operations, and/or finance role within the higher education, athletics, or entertainment/hospitality industry.
Strong interpersonal skills and the ability to work collaboratively.
Professionalism, composure, and an ability to communicate clearly, and effectively.
Preferred Education, Knowledge, Skills and Experience
Master’s degree in business, finance, accounting, sport management, or a related area.
NCAA
Division I athletics business office
Management/supervisory experience.
Familiarity with Banner Finance and Concur Travel or related enterprise-level systems.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants
UNC
Charlotte Benefits Information: https://hr.charlotte.edu/bene...
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Posting Open Date
12/18/2024
Posting Close Date
Open Until Filled
Yes
Proposed Hire Date
02/03/2025
If time-limited please indicate appointment end date
Contact Information
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
(Open Ended Question)
Applicant Documents
Required Documents 1. Resume / Curriculum Vitae 2. Cover Letter / Letter of Interest 3. Contact Information for References
Optional Documents
Apply Now
Email us at support@intercollegiate.co with any questions.
© 2025 Intercollegiate. All rights reserved.