Job Description:

Reporting to the Athletics Director, the Coordinator of Athletic Operations is responsible for assisting in the daily operations of the department, ensuring effective coordination of scheduling, purchasing, and contracts. This position supports financial tasks, including reviewing payables, processing donations, and handling reimbursements. The Athletic Operations Coordinator will also assists in planning and executing special events and maintaining athletics facility schedules. Additionally, this role is a conduit to students, staff, and community members in supporting various administrative functions within the department.

Essential Job Functions:

40% A. Daily Operations  

Manage the daily operations of the Athletics Department, ensuring efficient execution of scheduling (EMS), purchasing, (game) contracts, transportation, and general office administration. Address phone calls, emails, and customer service inquiries. Oversee mail, purchase/maintain office supplies inventory.

25% B. Financial Management

Review and process department payables and receivables, monthly reimbursements, and reconciliations. Oversee budget tracking for various athletics programs and ensure timely submission of financial documentation and reports.

10% C. Event Coordination and Support

Assist in key athletics-related events, such as Blue and Gold Weekend, Hall of Fame, Annual Golf Outing, ceremonies, awards celebrations, and coordinate visiting team correspondence for all home games. Assist with event logistics, including scheduling, and vendor coordination. Support the athletics department in maintaining engagement with alumni and the campus community.

Job Description:

Reporting to the Athletics Director, the Coordinator of Athletic Operations is responsible for assisting in the daily operations of the department, ensuring effective coordination of scheduling, purchasing, and contracts. This position supports financial tasks, including reviewing payables, processing donations, and handling reimbursements. The Athletic Operations Coordinator will also assists in planning and executing special events and maintaining athletics facility schedules. Additionally, this role is a conduit to students, staff, and community members in supporting various administrative functions within the department.

Essential Job Functions:

40% A. Daily Operations  

Manage the daily operations of the Athletics Department, ensuring efficient execution of scheduling (EMS), purchasing, (game) contracts, transportation, and general office administration. Address phone calls, emails, and customer service inquiries. Oversee mail, purchase/maintain office supplies inventory.

25% B. Financial Management

Review and process department payables and receivables, monthly reimbursements, and reconciliations. Oversee budget tracking for various athletics programs and ensure timely submission of financial documentation and reports.

10% C. Event Coordination and Support

Assist in key athletics-related events, such as Blue and Gold Weekend, Hall of Fame, Annual Golf Outing, ceremonies, awards celebrations, and coordinate visiting team correspondence for all home games. Assist with event logistics, including scheduling, and vendor coordination. Support the athletics department in maintaining engagement with alumni and the campus community.

10% D. Student-Athlete and Facility Management

Manage and coordinate athletics facility schedules (indoor & outdoor), reserving spaces for practices, events, and competitions, including coordinating external bookings with the events staff and overseeing official scheduling and payments. [Oversee] coaches handling of game management for all events

10% E. Game Management

Hire and approve timesheets for Game workers. Coordinate Preseason Game management meetings. Work games during the semester, if needed.       

Education:

Required: High School Diploma or Associate's Degree. 

Preferred: Bachelor's Degree

Professional Experience:

Required: 3 years of experience working in support role in a complex organization.

Preferred: 3 years of experience in higher education

Job Category:

Staff

Pay Range:

$21.82-$25.67

Application Instructions:

Consideration of applications will begin immediately and will continue until the position is filled. 

Please submit the following application materials: 

• Cover Letter 

• Resume 

• 3 references 

Goucher College is an Equal Opportunity Employer 

Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position. 

Goucher College is committed to increasing the equity of our community and seeks applicants dedicated to applying principles of equity and inclusion in all areas of the campus community. 

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