Athletics Business Office Associate, UM Athletics

EXPIRED

Description

UM Athletics invites applications for an Athletics Business Office Associate to serve as a member of the Athletics business operations team, with a primary focus on fiscal operations of non-athletic events and the ticket office. To accomplish the expectations of those specific responsibilities, this position will work closely with the Assistant Athletic Director, CRO. In its secondary role, this position will support the financial operations of the Athletic department, specifically its coaches and staff.

Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.

Examples of Duties and Responsibilities

• Handle all aspects of the fiscal operations of non-athletic events and ticket office
• Support athletic fiscal operations with administration & management of ProCard (university credit card)
• Serve as resource to UM Business Services to ensure timeliness in resolution of compliance related issues
• Provide organizational and accounting support for Athletics Business Office concerning travel and payroll processing

Minimum Qualifications

Description

UM Athletics invites applications for an Athletics Business Office Associate to serve as a member of the Athletics business operations team, with a primary focus on fiscal operations of non-athletic events and the ticket office. To accomplish the expectations of those specific responsibilities, this position will work closely with the Assistant Athletic Director, CRO. In its secondary role, this position will support the financial operations of the Athletic department, specifically its coaches and staff.

Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.

Examples of Duties and Responsibilities

• Handle all aspects of the fiscal operations of non-athletic events and ticket office
• Support athletic fiscal operations with administration & management of ProCard (university credit card)
• Serve as resource to UM Business Services to ensure timeliness in resolution of compliance related issues
• Provide organizational and accounting support for Athletics Business Office concerning travel and payroll processing

Minimum Qualifications

• Bachelor’s degree with major course work in accounting, finance, public or business administration or another related field and three (3) years of professional financial management experience, or an equivalent combination of related education and experience
• Experience working with financial reporting programs
• Knowledge of budget development, implementation and oversight
• Demonstrated experience using data and reports to analyze and make sound decisions and recommendations
• Experience producing business related event documentation
• Proper knowledge and understanding of cash handling procedures
• Demonstrated high level of attention to detail and confidentiality
• Effective organizational skills with the ability to handle multiple tasks at one time
• Demonstrated ability to communicate clearly, effectively and professionally, orally and in writing
• Manage difficult situations appropriately and professionally, and exhibit conflict resolution and/or mediation skills

Preferred Qualifications

• Bachelor’s degree in Accounting or Business Administration OR three (3) years of experience working in a university setting in fiscal operations
• Professional experience in a university setting with familiarity of live entertainment and athletics operations

Additional Information

Position Number: 029670

Compensation Title: Accounting Associate IV

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include** :** Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.

Apply Now