Department Assistant II

EXPIRED

Posting Details

Position Information

Position Title

Department Assistant II

Job Description

This position is a versatile role that supports both the administrative and financial operations of the athletics department. This position provides executive level administrative assistance to the Athletics Director and Deputy Athletics Director while also supporting the Chief Financial Officer with essential business office functions. The ideal candidate will be detail-oriented, highly organized, and capable of managing a variety of tasks across multiple areas.

Administrative Support

Serve as the primary administra.ve coordinator for the Athletics Director and Deputy Athletics

Director.

View Full Description

Posting Details

Position Information

Position Title

Department Assistant II

Job Description

This position is a versatile role that supports both the administrative and financial operations of the athletics department. This position provides executive level administrative assistance to the Athletics Director and Deputy Athletics Director while also supporting the Chief Financial Officer with essential business office functions. The ideal candidate will be detail-oriented, highly organized, and capable of managing a variety of tasks across multiple areas.

Administrative Support

Serve as the primary administra.ve coordinator for the Athletics Director and Deputy Athletics

Director.

Manage and maintain calendars, scheduling meetings, and coordina.ng appointments.

Arrange travel itineraries, accommodations, and reimbursements for the Athletics Director and

Deputy Athletics Director.

Prepare correspondence, reports, presentations, and other materials as needed.

Assist with planning and coordinating department events, meetings, and initiatives.

Serve as a liaison between the athletics administration and other university departments, staff,

and external stakeholders.

Business Office Support

Assist the Chief Financial Officer in managing daily business operations.

Input and track purchase orders, ensuring timely processing and accuracy.

Coordinate the Athletic Department purchasing responsibili.es.

Review and approve expense reports, ensuring compliance with university policies and

procedures.

Run and analyze various financial and operational reports as requested.

Assist with maintaining accurate records of financial transactions, budgets, and operational

data.

Support the

CFO

with special projects and tasks related to the athletics department’s financial

management.

Required Qualifications

Minimum Qualifications – Required

Bachelor’s degree or equivalent combination of education and experience.

Strong organizational and multitasking skills, with attention to detail.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).

Excellent communication skills, both written and verbal.

Ability to handle confiden.al information with professionalism and discretion.

Knowledge of

NCAA

regulations and athletics administration processes.

Ability to work with minimal supervision and self-motivation.

Ability to prioritize and coordinate office responsibilities and projects.

Preferred Qualifications

Preferred Qualifications

Experience in an administrative or business office role, preferably within collegiate athletics or higher education setting.

Familiarity with financial systems, purchase orders, and expense management software.

Physical Demands

Standard office environment

Posting Detail Information

| Posting Number | S958P | | Open Date | 01/23/2025 | | Close Date | | | Open Until Filled | Yes | | Special Instructions to Applicants | | | Advertising Summary | |

EEO Statement

EEO Statement

| Eeo Statement Summary |
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this employment opportunity?
   • Indeed
   • Internal Job Posting
   • Agency Referral
   • LinkedIn
   • Personal Referral
   • Website
   • Other

Documents Needed To Apply

Required Documents 1. Resume

Optional Documents 1. Cover Letter

Apply Now

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