Director of Budget & Financial Analyst -

Job Number:

242166

Organization

:Athletic Department

Job Location

:Oklahoma-Norman-Norman Campus

Schedule

:Full-time

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Director of Budget & Financial Analyst -

Job Number:

242166

Organization

:Athletic Department

Job Location

:Oklahoma-Norman-Norman Campus

Schedule

:Full-time

Work Schedule:Monday - Friday 8 am - 5 pm; nights, evenings, and holidays as required

Work Type:Onsite

Salary Range:Negotiable based on experience

Benefits Provided:Yes

Required Attachments:Resume, Cover Letter

Job Description

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The Director of Budget & Financial Analyst will be a lead position in the Athletics Business Office. Working directly with the Deputy AD/CFO and Business Strategy and Associate AD, Finance their primary function will be to assist in managing the athletics department’s overall annual budget. The position will have significant responsibility in providing management, administration, analysis, and evaluation of financial activities within the athletics department. They will be responsible for creating and managing monthly budget reports for OU Athletics and work with the OU Foundation on financial transactions and monthly reconciliation. Individual must possess excellent logic and troubleshooting skills and demonstrate excellent communication and customer service. Work must be done independently in a highly organized manner with a strong attention to details. The individual must be able to manage multiple projects simultaneously and meet deadlines established by the department.

Essential Functions:

• Monitors and analyzes an over $200M annual budget within the university financial systems, including revenue and expense transactions
• Oversees the preparation of monthly budget reports for department budget managers to review and work with all sports and support areas on ensuring each unit is working within their budget and answer questions related to expense transactions
• Continuous monitoring of department cash and reserve balances to ensure that the expenses of the accounts managed do not exceed the unit’s allocated budget
• Prepares and analyzes real-time and monthly department income statements to be reviewed and analyzed by Associate AD, Finance and the Deputy AD/CFO and Business Strategy
• Builds dynamic forecasting models for revenue and expense line items to support business decisions and explore financial impacts of potential opportunities
• Leads the development of the annual Athletic Department budget and prepare summary reports to be presented to the Director of Athletics
• Oversees OU Foundation financials including transactions, working with Sooner Club on monthly reconciliation to Paciolan reports, opening/closing accounts, ensuring funds are being utilized, monitoring cash balances, handling transfers to OU state account, and any other responsibilities related to the OU Foundation financials
• Works with the Compliance Office to prepare and monitor annual scholarship and financial aid expenses
• Prepares budget transfers to ensure the correct budgeted amounts are in accounts this includes working with Athletics Business Office to prepare cost transfers
• Conducts analysis of monthly department expense transactions and spending data and trends, including utilities, facilities management billing, and other large spending transactions as appropriate
• Research and prepare analytics reports as necessary and requested by the Associate AD, Finance and/or the Deputy AD/CFO . This can include a utilities analysis by utility type, IT services analysis, comp ticket review, comparisons over different conferences, etc

• Responsible for the preparation and completion of the Annual EADA Financial Reports

  • The EADA report is for the Equity in Athletics Disclosure Act that is designed to make prospective students aware of a school’s commitment to providing equitable athletic opportunities for its men and women students. It includes participants by gender, coaching staff, genders, and salaries, and revenue and expenses

• Responsible for the preparation and completion of the Annual NCAA Agreed Upon Procedures

  • According to the NCAA constitution, Article 2(D)(1)(c), all members of the NCAA must submit annually its financial data as determined by the division detailing operating revenues, expenses, and capital relating to the intercollegiate athletics program. The financial data is subject to the Agreed-Upon Procedures performed by a qualified independent accountant annually for all D1 members

• Assist in long-range financial planning as requested by the Associate AD, Finance and/or the Deputy AD/CFO

  • This could include planning on both expense and revenue sides for the entire department or individual departments as well as impact of capital projects for that same term

• Responsible for monthly reconciliations and postings of Ticket Office tickets and revenue

  • This is completed by reconciling ticket sales reports from the Ticket Office and reports provided by the University. It includes management of unearned revenues, recognizing revenue, and variance analysis

• Responsible for working with Financial Services on University External Audit answering questions as submitted by Financial Services

• Serve as the liaison with the University Budget Office

  • This includes annual budgeting exercises, Adaptive entries, budget transfers, etc

• Work with Academic Services area on SAOF transactions

  • This is an area of additional funding that is available to student athletes for extraordinary issues. It includes reviewing available funds and ensuring there is equity in the distributions

• Other duties as assigned by the Deputy AD/CFO and Business Strategy and Associate AD, Finance

Job Requirements

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Required Education and Experience: Bachelor's Degree in Accounting, Finance, Business, Management, or related field AND;

• 48 months of working experience in a complex financial role or related experience.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Skills:

• Strong financial background and must be able to review and analyze numbers
• Ability using Microsoft Office suite, particularly high proficiency with Excel
• Knowledge of accounting, audit preparation, fiscal management, budgetary principles and processes
• Ability to create financial modeling and analysis, with sharp attention to detail
• Exceptional communication and presentation skills, including the ability to develop and present findings to all levels of management
• Strong critical thinking and problem solving, exercising good judgment to solve problems and complete work efficiently
• Ability to manage multiple requests simultaneously in a fast-paced with the ability to meet deadlines
• Strong interpersonal and relationship-building skills, with ability to partner cross-functionally at all levels of the organization

Advertised Physical Requirements:

• Standard office environment
• Prolonged periods of sitting at a desk, working on a computer
• Ability to engage in repetitive motion and communicate effectively

Certifications: None

Departmental Preferences:

• Master’s Degree Preferred in Business Administration, Finance, or Accounting
• Experience in working in college athletics preferred

Supervision:

• Business Manager and 1 student worker

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?:Yes

Special Indications:Hiring contingent upon police records check, Hiring contingent upon driver's license check

Job Posting

:Aug 13, 2024

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