Director of Business Operations (Travel)

EXPIRED

Title: Director of Business Operations (Travel)

Employee Classification: Athletic Program Director

Campus: University of North Texas

Division: UNT-Athletics

SubDivision-Department: UNT-Athletic Admin

Department: UNT-Athletics Facilities-220410

Job Location: Denton

Salary: Commensurate with experience.

FTE: 1.000000

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Title: Director of Business Operations (Travel)

Employee Classification: Athletic Program Director

Campus: University of North Texas

Division: UNT-Athletics

SubDivision-Department: UNT-Athletic Admin

Department: UNT-Athletics Facilities-220410

Job Location: Denton

Salary: Commensurate with experience.

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

 

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

 

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The University of North Texas competes as a member of the National Collegiate Athletic Association (NCAA) and the American Athletic Conference. North Texas’ athletic programs are classified as NCAA Division I, the largest and highest division among all colleges and universities. The 46,000 square-foot Athletic Center located off South Bonnie Brae Street is the centerpiece of North Texas athletics. Athletics strives to conduct a competitive athletics program that promotes faculty, staff, student and community affiliation and participation with the North Texas Athletics. Provide facilities which attract the highest level of talent and allow student-athletes to perform at the highest level in practice and during competition.

Position Overview

This position is responsible for the management of travel functions for the athletic department. This position performs day to day business office activities including the planning and reconciling of all athletic travel functions. The incumbent will also assist the Athletic Department with IT services as they pertain to software compliance reviews and implementations and will serve as the Department superuser for various departmentwide platforms. This position reports to the Executive Senior Associate Athletic Director/CFO.

Minimum Qualifications

Bachelor's Degree in in related field and three years' of related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Knowledge and understanding of NCAA rules and regulations.

Preferred Qualifications

Exceptional customer service skills. Advanced Microsoft Office skills. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Knowledge of sound business principles, practices and techniques. Strong written and oral communication skills. Thorough knowledge and understanding of NCAA and CUSA rules and regulations.

Required License/Registration/Certifications

 

Job Duties:

• Coordinate and reconcile all travel processes and procedures for Athletics Department
• Provide oversight of travel contracts for squad and staff travel including air charter, commercial air, hotels and ground transportation
• Research/analyze travel spending to find ways to create savings and efficiencies throughout the department 
• Oversee Department Wide travel management contract 
• Assist Departments with travel planning in preparation for annual budget process 
• Acts as primary liaison to UNT System travel desk 
• Ensure travel is reconciled using SAP Concur 
• Oversees all necessary employee training on the Concur system 
• Oversees the VISA Prepaid Expense card program to ensure accuracy of card loads, efficiency of process and reconciliation of charges to include payment of monthly invoices 
• Works with business office and athletic department staff on process enhancement 
• Assist with IT Compliance review requirements and software implementations 
• Manages the Facility Use Agreement process including contracting, reconciling, and invoicing each event
• Acts as main business office contact for work study related matters

Work Schedule:

Monday thru Friday. 8:00AM - 5:00PM

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

 

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