Event Coordinator
EXPIRED
Posted Date: Jul 30, 2025
Expired Date: Sep 03, 2025QUALIFICATION
-
Salary Expectation
$43,401/yr -
Years of Experience
1+ Years -
Work Type
Full-time
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SPORTS/DEPARTMENT
Posting Details
Position Information
Winthrop Position Title
Event Coordinator
State Title
Program Assistant
State Class Code
AH30
State Pay Band
Posting Details
Position Information
Winthrop Position Title
Event Coordinator
State Title
Program Assistant
State Class Code
AH30
State Pay Band
04
Annual Salary/Hiring Range
$43,401
Job Purpose
Reporting to the Director of University Events, the Event Coordinator provides onsite supervision to ensure the successful execution of internal and external events; assists with all related administrative functions; and serves as liaison between the university, Athletics Division and clients.
Required Qualifications
High school diploma and five years of experience, associate’s degree and three years of experience, or bachelor’s degree and one year of experience working with external clients to coordinate sporting and other special events.
Preferred Qualifications
- Bachelor’s degree.
- Relevant experience at an institution of higher education, athletic department, arena or performing arts center.
- Proficiency with Microsoft Office.
Knowledge, Skills & Abilities Summary
- Knowledge of best practices related to conference and event planning.
- Effective organizational and oral and written communication skills.
- Exceptional customer service skills.
- Ability to interpret and apply regulations, policies and procedures and exercise sound judgment and discretion.
- Ability to effectively organize and coordinate a variety of concurrent projects.
- Exceptional interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, clients, vendors and community/hospitality organizations.
- Ability to work independently with attention to detail.
- Sufficient technical ability to master software required to perform job duties.
- Ability to work flexible hours, including evenings and weekends.
Job Summary
- Provides onsite supervision and exceptional customer service for internal and external events, including athletic events, concerts, speaking engagements, galas, conferences and others, as assigned.
- Serves as liaison between the university, Athletics Department and clients.
- Stays current on the status of assigned events.
- Coordinates (and contracts for) meeting space, audio-visual equipment and food service and makes reservations for lodging.
- Assists the Office of University Events with scheduling, planning and executing non-assigned events, as needed.
- Helps create and produce marketing/promotional materials.
- Works with the Director to ensure the department meets its annual goals.
- Assists with proposals, client presentations, invoicing, refunds and facility evaluations.
- Conducts site tours for prospective clients.
- Communicates with clients to ensure they follow relevant local, university, state and federal regulations and policies, submit proper insurance, IRS documentation and other necessary paperwork, and meet deadlines.
- Assists in implementing the City of Rock Hill and university memorandum of understanding related to events.
- Serves as the initial point of contact and monitors the Office of University Events email and voicemail.
Travel/Overtime Requirements
Must be able to work flexible hours, including evenings and weekends.
License/Certification
Valid driver’s license required.
Type of Position
Classified
Position Status
Full-Time
FLSA Status
Non-Exempt
Hours Per Week
37.5
Months per Year
12
Posting Detail Information
| Posting Number | 2026002S |
| Open Date | 07/29/2025 |
| Close Date | 08/12/2025 |
| Special Instructions to Applicants | |
| PLEASE NOTE |
*** A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).
* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.**
| | NOTICE | |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Describe your experience coordinating/managing events, including the type of events, the duties you performed and the number of attendees.
(Open Ended Question)
- * Provide an example that shows your ability to be successful in a fast-paced environment and/or juggle multiple competing priorities.
(Open Ended Question)
- * Provide an example of a time you went above and beyond to provide excellent customer service.
(Open Ended Question)
Documents Needed To Apply
Required Documents 1. Resume 2. Cover Letter
Optional Documents
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