Executive Assistant

Posting Details

Job Posting Information

Posting Number

PG194507SP

Internal Recruitment

No

Working Title

Executive Assistant

Anticipated Hiring Range

View Full Description

Posting Details

Job Posting Information

Posting Number

PG194507SP

Internal Recruitment

No

Working Title

Executive Assistant

Anticipated Hiring Range

$50,000-$53,000

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Job Location

Raleigh, NC

Department

Academic Support Program for Student Athletes

About the Department

The Division of Academic & Student Affairs (

DASA

) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university.

DASA

is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( You Belong Here ). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

The Academic Support Program for Student Athletes at North Carolina State University supports the recruitment, retention and graduation of NC State student athletes by providing a comprehensive support system that affords student athletes equitable opportunity to pursue academic, personal and professional development while strongly adhering to the principles of integrity, excellence, and lifelong learning.

Essential Job Duties

Reporting directly to the Assistant Vice Chancellor and Senior Associate Athletics Director for Academics, you will  support the Academic Support Program for Student-Athletes (

ASPSA

) in coordinating daily operations, managing communications, and serving as a liaison between key academic and athletic stakeholders. As the primary administrative partner to the Assistant Vice Chancellor, you will be central to ensuring the efficient functioning of

ASPSA

, which includes more than 125 staff, student workers, and interns.

Key Responsibilities

Coordinate daily operations, workflow, and communications for

ASPSA

and the Assistant Vice Chancellor.

Serve as liaison with

DASA

leadership, Athletics leadership, Enrollment Management, Admissions, Student Information Systems, Human Resources, Finance, and Compliance offices.

Schedule meetings and appointments, set and manage deadlines, and organize meetings and materials.

Develop and maintain systems for managing and securely storing large volumes of sensitive data.

Oversee

ASPSA

budgets and accounts, including estimating spending, reviewing accounts, and coordinating with

DASA

and Athletics business offices.

Provide administrative support for report preparation, presentations, and internal and external communications.

Manage confidential student data and assist the Eligibility Coordinator in communication with Admissions and other entities.

Support personnel administration and general office management functions.

If you have  strong organizational and interpersonal skills, sound judgment, and the ability to manage complex, sensitive information with discretion, we encourage you to apply.

Other Responsibilities

Qualifications

| Minimum Experience/Education |
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions. | | Other Required Qualifications |
- Skilled in managing complex workflows, scheduling, and daily operations in an administrative support role. - Proficiency with productivity and administrative software, such as  Microsoft Office (Word, Excel, PowerPoint, Access), Google Workspace (Gmail, Drive, Calendar), - Experience serving as a liaison across multiple units - Proven ability to handle sensitive and confidential information with discretion and accuracy. - Familiarity with budgeting, account review, and coordinating financial data with multiple business offices. - Ability to create systems for storing data, compile materials for reports and presentations, and conduct research to support leadership decision-making.

| | Preferred Qualifications |
Previous experience as an Executive Assistant | | Required License or Certification |
N/A | | Valid NC Driver's License required | No | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 04/09/2025 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 04/15/2025 | | Notice to Applicants |
Please note that the work history on your resume, must also be included in your application. | | Special Instructions |
Please include a resume, cover letter and contact information for three professional references. |

Position Details

| Position Number | 00043688 | | Position Type | SHRA | | Position Classification Band Title | Executive Assistant | | Position Classification Band Level | Contributing | | Position Classification Salary Range | $ 37,306 - $ 86,062 | | Salary Grade Equivalency | GN07 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.00 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | | | Department Id | 240201 - Academic Support Program for Student Athletes | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Radio / Television Advertisement
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Executive Assistant position.

   • Bachelor's, Master's, Doctorate degree
   • Associate's degree and 1 year of progressively responsible administrative/office management experience
   • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (ex: Associate degree and 1 year of experience)
   • High school diploma/GED and at least three years of progressively responsible administrative/office management experience
   • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 yrs. (1 year of high school & 6 yrs of related experience)
   • None of the above

4. * Please describe your experience working as an executive assistant or in a similar role.

(Open Ended Question)

1. * Please describe/explain your budget management/financial experience

(Open Ended Question)

1. * Do you have strong organizational skills and are able to work independently?

   • Yes
   • No

2. * Do you have experience with Google Mail, Calendar and Drive?

   • Yes
   • No

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References

Optional Documents

Apply Now

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