Executive Assistant, Department of Athletics
EXPIRED

University of Virginia

Charlottesville, VA

Posted Date: Nov 03, 2023

Expired Date: Dec 19, 2023

QUALIFICATION

  • Salary Expectation
    Unknown
  • Years of Experience
    Not provided
  • Work Type
    Full-time

ABOUT PROGRAM

About the Job
Job Description

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletic Director, Revenue Generation, and several senior level fundraisers.

In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our senior fundraisers to focus on building relationships and securing donations. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success.

Responsibilities include** :**

  • Organize the office and make day-to-day administrative and operational decisions.
  • Establish and maintain office and recordkeeping systems and procedures.
  • Coordinate and manage the calendars of senior fundraisers, scheduling meetings, donor visits, and fundraising events.
  • Manage incoming and outgoing communications, prioritizing urgent matters.
  • Handle all assigned communication and correspondence including sensitive and confidential matters.
  • Maintain an accurate and up-to-date donor database, recording donor interactions, contributions, and important notes.  Generate reports and donor profiles as needed to support fundraising efforts.
  • Coordinate travel arrangements and itineraries.
  • Assist in the planning and execution of fundraising events. Provide on-site support during events as required.
  • Assist in tracking fundraising expenses and budgets, processing reimbursement requests, and maintaining financial records.
  • Conduct research on potential donors and prospects.
  • In collaboration with department staff, develop and implement the fundraising strategy. based on existing goals and current fundraising deck.

Email us at support@intercollegiate.co with any questions.

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