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Executive Associate (Athletics)
EXPIRED
Posted Date: Jul 27, 2024
Expired Date: Aug 13, 2024QUALIFICATION
-
Salary Expectation
$65,687-$85,393/yr -
Years of Experience
3+ Years -
Work Type
Full-time
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SPORTS/DEPARTMENT
Executive Associate (Athletics)
Posting Number
req20109
Department
Administration and Athletics
Department Website Link
Location
Main Campus
Address
Executive Associate (Athletics)
Posting Number
req20109
Department
Administration and Athletics
Department Website Link
Location
Main Campus
Address
1 National Championship Drive, Tucson, AZ 85721 USA
Position Highlights
The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.
The Executive Associate performs a variety of complex and confidential administrative support for the Vice President and Director of Athletics. This position also supervises and manages the central office.
This position requires the ability work a flexible schedule, including nights, weekends, holidays, and travel as needed.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities
Oversight for a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics. This includes calendar oversight, scheduling and coordinating meetings, appointments, and events. Ensure all logistical aspects are addressed before all events.
Provide essential support to the Intercollegiate Athletics Department with direct support to the Athletics Director and Senior Leadership.
Facilitate clear and efficient communication between Director and internal/external stakeholders.
Coordinates with donors, head coaches, assistant coaches, staff,community, University leadership, Big-12 conference office as well as Athletics Directors nationwide on a variety of topics and issues.
Draft, review, and distribute correspondence, reports, and presentations on behalf of the Director.
Manage documentation systems, including preparing reports, agendas, data analysis, and minutes.
Evaluates, analyzes, and recommends operational and process improvements and solutions.
Utilizing mature judgment, makes informed decisions, high concern for detail, confidentiality and timeliness; appropriate discretion to deal with complex, private and sensitive issues. Ensure communications and documentation is managed in accordance with university policies and regulations.
Receives and screens communications (emails/ phone calls) not requiring the immediate personal attention of the Vice President and Director of Athletics, using independent judgment to determine order of priorities.
Adhere to professionalism and confidentiality in all communications between internal and external stakeholders.
Investigates and responds to management/public requests concerning problematic situations and discrepancies, including those forwarded for a response.
Manages office functions to ensure smooth office operations, oversee staff, manage performance evaluations, hire staff, make necessary recommendations for termination, recommends salary changes including merit recommendations and promotions.
Manage travel arrangements and processing accounts payable and receivable items before and after.
Additional duties as assigned.
Knowledge, Skills and Abilities:
Excellent verbal and written communication skills.
Ability to multi-task with frequent interruptions.
Ability to maintain confidentiality and work under time demands.
Dedication and motivation to initiate, lead and support value-added projects.
Meticulous attention to detail.
Self-motivated, results-oriented, and has a positive demeanor.
Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.
Demonstrated ability to develop and maintain positive interpersonal relations.
Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Three (3) years of related work experience or equivalent combination of education and work experience required.
Preferred Qualifications
Experience with confidential material.
Experience with multitasking.
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40 + nights and weekends
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$65,687 - $85,393
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
9
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
Grade Range Minimum
$65687
Grade Range Midpoint
$85393
Grade Range Maximum
$105099
Career Stream and Level
M1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Morgan Domenick | mbdomenick@arizona.edu
Open Date
7/25/2024
Open Until Filled
Yes
Documents Needed to Apply
Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.
Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?
Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.
Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7–12 grade for men’s basketball or junior college) in the sport of men’s basketball, women’s basketball or football? If Yes, please explain.
Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men’s basketball or junior college) in the sports of football, men’s basketball or women’s basketball might render your application ineligible for consideration?
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
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