Facilities and Operations Coordinator (Administrative Support Coordinator II)

EXPIRED

Position Summary

San Diego State University is seeking a dedicated Facilities and Operations Coordinator to join the Athletic Facilities and Operations Department. This role is essential for implementing strategies to effectively manage and perform daily functions for all Athletic Department-sanctioned events, while maintaining and organizing the related facilities.

Key Responsibilities:

Assist with scheduling, setup, and breakdown of all athletic department events, including team practices, competitions, and facility maintenance and improvement.

Oversee several key facilities, including Fowler Athletics Center, Jeff Jacobs JAM Center, Peterson Gym, Tony Gwynn Stadium, SDSU Softball Stadium, Aztec Tennis Center, Snapdragon Stadium, Sports Deck, Viejas Arena, practice fields, and the Aquaplex.

Assist with daily functions, responding to specific departmental events, and facility needs, handling administrative and clerical duties.

Coordinate with vendors and external groups to organize events and control inventory.

Provide work direction to Facilities and Operations interns and student assistants, and assist in training new departmental employees.

Manage game day preparations, including advanced planning and post-event breakdown, and support specific-sport game coordination.

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Position Summary

San Diego State University is seeking a dedicated Facilities and Operations Coordinator to join the Athletic Facilities and Operations Department. This role is essential for implementing strategies to effectively manage and perform daily functions for all Athletic Department-sanctioned events, while maintaining and organizing the related facilities.

Key Responsibilities:

Assist with scheduling, setup, and breakdown of all athletic department events, including team practices, competitions, and facility maintenance and improvement.

Oversee several key facilities, including Fowler Athletics Center, Jeff Jacobs JAM Center, Peterson Gym, Tony Gwynn Stadium, SDSU Softball Stadium, Aztec Tennis Center, Snapdragon Stadium, Sports Deck, Viejas Arena, practice fields, and the Aquaplex.

Assist with daily functions, responding to specific departmental events, and facility needs, handling administrative and clerical duties.

Coordinate with vendors and external groups to organize events and control inventory.

Provide work direction to Facilities and Operations interns and student assistants, and assist in training new departmental employees.

Manage game day preparations, including advanced planning and post-event breakdown, and support specific-sport game coordination.

If you are passionate about contributing to the success of our athletic programs through meticulous event and facility management, we encourage you to apply. Join us in ensuring the smooth operation and excellence of San Diego State University's athletic events and facilities!

Position Information

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on December 31, 2025, with the possibility of reappointment.

This position is designated non-exempt under FLSA and is eligible for overtime compensation.

Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Flexibility to work evenings and weekends as required.)

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 450 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video.

SDSU Athletics is committed to diversity, inclusion, and gender equity while championing the value they bring to our success. We strive to become one of the most diverse and inclusive athletic departments in the country by celebrating each other and our diverse backgrounds. We seek to establish and maintain an inclusive culture that fosters equitable participation for all.

For more information regarding the Department of Athletics, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

At least one-year experience in an NCAA Division I intercollegiate athletics Facilities and Operations office.

Experience in training and leading student workers.

Two or more years of experience in an NCAA Division I, II, III intercollegiate athletics Facilities and Operations office is preferred.

Experience staging football and basketball events and serving as the game day manager for various sports.

Ability to work in a fast-paced environment and make decisions in a timely and professional manner.

Ability to plan, organize, and schedule athletic activities.

Must possess fiscal responsibility and ability to interpret budgets.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed

$4,058 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $4,058 - $6,653 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 24, 2025.

To receive full consideration, apply by January 23,2025

. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu .

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