Office / Budget Manager / Business Operations Specialist (Admin II)

EXPIRED

Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Meredith College is seeking a detail-oriented, highly organized individual to serve as the Office/Budget Manager (Admin II) for the Athletics Department. This essential role supports the financial and administrative operations of a dynamic NCAA Division III program that includes 12 varsity teams, 9 head coaches, 3 administrators, and 2 additional staff members. Under the guidance of the Athletic Director, the Office/Budget Manager is responsible for processing all the necessary departmental budget reports ensuring accuracy, compliance, and efficiency in alignment with college and NCAA policies.

Budget Management & Financial Operations:
- Manage and monitor nearly 100 individual budget lines within the College’s financial system.
- Reconcile and process over 20 departmental credit card reports on a monthly basis.
- Oversee the overall department budget, working closely with coaches and administrators to track expenditures, identify trends, and support fiscal planning.
- Create and submit detailed financial reports for the NCAA, ensuring compliance with reporting deadlines and standards.
- Submit reimbursement requests to the NCAA and follow through on disbursement processing.
- Deposit incoming checks and manage documentation for revenue.
- Process and pay departmental invoices, ensuring accuracy and proper allocation.
- Prepare monthly, quarterly, and annual internal financial reports for the Director of Athletics and College administration.

Administrative Support:
- Coordinate transportation logistics for team travel, including booking vehicles and managing itineraries.
- Assist with scheduling meetings, preparing agendas, and supporting departmental communication.
- Provide direct administrative support to the Director of Athletics, including managing calendars, coordinating special projects, and maintaining records.

Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Meredith College is seeking a detail-oriented, highly organized individual to serve as the Office/Budget Manager (Admin II) for the Athletics Department. This essential role supports the financial and administrative operations of a dynamic NCAA Division III program that includes 12 varsity teams, 9 head coaches, 3 administrators, and 2 additional staff members. Under the guidance of the Athletic Director, the Office/Budget Manager is responsible for processing all the necessary departmental budget reports ensuring accuracy, compliance, and efficiency in alignment with college and NCAA policies.

Budget Management & Financial Operations:
- Manage and monitor nearly 100 individual budget lines within the College’s financial system.
- Reconcile and process over 20 departmental credit card reports on a monthly basis.
- Oversee the overall department budget, working closely with coaches and administrators to track expenditures, identify trends, and support fiscal planning.
- Create and submit detailed financial reports for the NCAA, ensuring compliance with reporting deadlines and standards.
- Submit reimbursement requests to the NCAA and follow through on disbursement processing.
- Deposit incoming checks and manage documentation for revenue.
- Process and pay departmental invoices, ensuring accuracy and proper allocation.
- Prepare monthly, quarterly, and annual internal financial reports for the Director of Athletics and College administration.

Administrative Support:
- Coordinate transportation logistics for team travel, including booking vehicles and managing itineraries.
- Assist with scheduling meetings, preparing agendas, and supporting departmental communication.
- Provide direct administrative support to the Director of Athletics, including managing calendars, coordinating special projects, and maintaining records.
- Maintain organized systems for purchase receipts, documentation, and expense tracking.

Qualifications:
- EITHER: High school diploma and a minimum of three years experience in a similar position. Experience in educational setting is preferred. OR: Bachelor’s degree and a minimum of 1 year of experience.
- Background in finance or business administration preferred.
- Proficiency in financial systems and Microsoft Office Suite (especially Excel).
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
- Excellent interpersonal and communication skills, with a collaborative and solutions-oriented mindset.

The Athletics Department sponsors 11 NCAA Division III varsity teams and prioritizes academic success, leadership development, and competitive excellence.

Required Documents:
- Cover Letter
- Resume

Apply Now