Sr Associate AD, Facilities Managememt and Special Events

EXPIRED

Essential Functions

Oversees and directs facilities operations in the timely delivery of services through work orders, emergency services, renovation projects and minor repairs, and preventative maintenance planning and execution for athletics facilities and properties. Responsible for annual budget development, monitoring, and prioritizing resources to meet the needs of athletics. Oversees budgeting and reporting for facilities department, events, and other designated projects.

Serves as a project lead and collaborator with external vendors and internal partners in the execution, tracking, and completion of designated projects. Provides timely and scheduled project and event updates to executive leadership and others as requested. Cultivates and maintains working relationships with university leaders as they relate to project communications. Collaborates with athletics department leadership to develop long-term facilities improvement plans.

Plans, organizes, and manages preventative and deferred maintenance schedule, programs, and inspections to strategically ensure athletics facilities and grounds meet standards and requirements in a timely manner. This includes administering policies, programs, and procedures to ensure the safe and timely execution of work performed by maintenance personnel.

Responsible for Athletic Grounds Services, including turf management, providing directive leadership ensuring the effectiveness of unit and operations. Ensures quality of work produced through others. Ensures athletic fields and turf are safe and prepared for student athletes.

Oversees appropriate training and resources to ensure the safe operation of facilities staff. Plans and directs the work activities of Athletic Facilities supervisors and staff, assigning and monitoring work duties and responsibilities. Establishes and modifies work methods, schedules, and priorities.

Supervises the management, execution, and assessment of building services to ensure all athletics facilities are maintained at the highest level of cleanliness daily, for special events, and for practice and competition use. Performs regularly scheduled site visits to the Auburn Athletics facilities to consult with occupant groups and assess facility cleanliness.

Provides oversight and ensures full operation of special events, including assisting Tigers Unlimited and donor relations, staff and student events, Athletic Director’s special events for home games, other events, and community relations events. Ensures event planning resources and communication to prospective clients and others using the facilities for events.

Responsible for Athletics Special Events to include programming, contract and vendor management, logistics, décor, venue management, and event operations. Overses the Special Events department and staff to include actively monitoring event venues, ensuring all are well maintained, clean, and secure. Develops and oversees a schedule of activity as it relates to event setup, breakdown, and day-to-day event-related activity. Manages event-related inventory supplies.

Serves as a Facilities Liaison with the University Facilities Management department and collaboratively works with the Associate AD, Capital Projects on designated projects, events, and operations.

Serves as a team member of appropriate committees to ensure facilities and grounds are prepared for game day and other designated events to ensure the safety of student-athletes, staff, fans, and guests.

Complies with all applicable National Collegiate Athletics Association (

NCAA

), Southeastern Conference (

SEC

) regulations, Auburn University, and state and federal regulations in the performance of duties.

This role may involve working on weekends and during sporting events.

Minimum Qualifications

| Minimum Qualifications |
- Bachelor’s degree in Management, Business Administration, Building Science, Sports Administration or related field.

• 8 years of experience leading or managing facilities maintenance, construction, and/or large-scale event operations of a large employer. Experience must include 2 years of supervision, budget oversight, and project management. |

Minimum Skills, License, and Certifications

| Minimum Skills and Abilities |
- Knowledge of best practices in facility management, maintenance and/or operations, event management, and financial management of projects. - Capacity to envision long-term improvements and create strategic plans for facility enhancements. - Basic knowledge of Microsoft Word, Excel, Outlook and other basic computer skills preferred. - An understanding of athletic facilities. Familiarity with maintenance, safety protocols, and compliance standards. - Understanding of event logistics, crowd management, and safety protocols. - Knowledge of effective communication techniques, both written and verbal. - Competence in budget creation, monitoring expenses, and prioritizing spending. | | Minimum Technology Skills | | | Minimum License and Certifications | |

Desired Qualifications

| Desired Qualifications |
- Knowledge and understanding of Auburn University and Athletics policies and procedures related to execution of large and small projects. - Knowledge of procedures related to small public works, vendor contracts, State of Alabama bid laws, and Auburn Athletics budget system, Adaptive, and Auburn University Facilities system, AssetWorks. |

Posting Detail Information

| Salary Range | $86,200-$163,800 | | Job Category | Executive/Director/Management | | Working Hours if Non-Traditional | | | City position is located in: | Auburn | | State position is located: | Alabama | | List any hazardous conditions or physical demands required by this position | | | Posting Date | 05/30/2024 | | Closing Date | | | EEO Statement |
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.